FAQs
FEI Passport
Q: How do I apply for an FEI passport
for my horse?
A: 1. The horse must be Life recorded. For a horse recording
application, click here.
2. All owners must be active members of USEF. For a membership
application, click here
or you can go online to join in your Authorized
Users Account.
3. The owner must be a US citizen. Non-citizens may only apply
for FEI Passports with the permission of their own National
Federation. Although not required to be USEF members, non-citizens
must be members of their National Federation in the country
of their citizenship and the horse must also be recorded with
that Federation.
Passport applications can be downloaded
from our web site by clicking here
or an application can be sent out from the USEF by fax, mail
or email. The application must be completed legibly according
to the directions and mailed or faxed back to USEF. A passport
cannot be issued unless the owner is an active member and
the horse is life recorded. Once all information has been
verified, an FEI Passport will be issued to the horse. The
passport will be sent along with a packet of information for
you and your veterinarian explaining how to complete the passport.
FEI Horse Passports cost $300 payable by check, MasterCard,
or Visa, which must be submitted at the time of application.
Allow four to six weeks from start to finish for the passport
to be validated and ready for competition.
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Q: How do I
fill out and complete the passport?
A: Familiarize yourself with the passport, the horse identification
booklet (if you can't find this, you can go get the information
from the FEI
web site), and the passport directions provided. Make
certain that these documents are then given to the veterinarian
for use in completing the passport. The cover page of the
passport has the horse's name, passport number, and the issue
and expiration dates. This passport will remain with the horse
for the remainder of its life but must be revalidated every
four years. The next area to review is the Details of Ownership
section. The owner is responsible for filling out a portion
of the Details of Ownership page; this is explained in the
directions.
Next, a licensed equine veterinarian
must examine the horse and document their findings in the
passport itself. At this point, it is imperative that all
material sent with the passport be read carefully - especially
by the veterinarian, but also by the owner. Passports are
often returned for corrections because the directions were
not followed completely and correctly. On the last page of
the directions, there is a sample diagram sheet that the veterinarian
can use to practice before permanently marking anything in
the passport.
When the veterinarian has completed the
diagram and description pages, they must document that the
horse has had its primary series of influenza vaccinations.
The primary series consists of two influenza vaccinations
using the same method of administration (IM or IN) given between
21 to 92 days apart. A booster vaccination must be
administered within every SIX MONTHS following the
primary series. The booster can be intramuscular or intranasal.
This information must be entered in the passport on the influenza
pages: date of administration, place, country, name of vaccine,
batch number, vet stamp and signature. All details must be
recorded in order for the vaccination(s) to be considered
valid. Only the veterinarian who administers the vaccine to
the horse may record the inoculation in the passport. Transferring
vaccines on behalf of another veterinarian is not acceptable.
Make sure the veterinarian signs and stamps the passport in
the appropriate places (see directions sent with new passports
for examples).
When the passport has been completed,
it must be returned to USEF for review and validation. Please
note that upon processing at USEF, passports are shipped to
the owner at the address listed in the passport.
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Q: How do I change
the horse's name in the passport?
A: Name changes in passports are highly discouraged by the
FEI. In order to change the name of a horse once it has been
issued a passport, a letter signed by the owner requesting
the name change must be submitted with the passport and the
fee of $800. Passports sent to the USEF with influenza vaccinations
that are not properly documented and up to date will not be
processed.
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Q: How do I
change the owner in a passport?
A: When a horse with a passport changes owners, the FEI Passport
must be given to the new owner. The new owner must transfer
the USEF Horse Recording into their name. The fee to transfer
the Horse Recording is $60. This must be sent to USEF with
a Bill of Sale or the horse's USEF Horse Recording Certificate
signed by the previous owner(s) of record. The transfer in
the passport requires a completed Change of Ownership/Nationality
application and a $30 fee. Passports sent to USEF with influenza
vaccinations that are not properly documented and up to date
will not be processed.
If the horse is purchased from a non-US
citizen and has an FEI passport, not a national passport,
the horse must undergo a Change of Nationality if the horse
is going to compete in FEI competitions. You will need to
Life record your horse with USEF and fill out the Change of
Ownership/Nationality application and submit it with $30 fee.
Passports sent to USEF with influenza vaccinations that are
not properly documented and up to date will not be processed.
For a Change of Ownership/Nationality
application, click here.
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Q: If my horse
has a national passport, can I upgrade to an FEI passport?
A: When a horse has a national passport that is approved for
use by the FEI, that document can be upgraded to an FEI passport.
A Recognition Card is bound to the existing national passport
to create an official FEI passport for competition. By doing
this, the diagram and vaccination records of the horse can
be preserved for future use. The existing national passport
must be sent to USEF with an application for an FEI Recognition
Card and payment of $250. National passports sent to USEF
with influenza vaccinations that are not properly documented
and up to date will not be processed.
For a Recognition Card application, click
here.
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Q: Why do I
need a duplicate passport?
A: A Duplicate passport is necessary when an entire
passport itself is lost or when certain pages of the passport
are filled, damaged or lost. The pages that necessitate
duplication of a passport are the Ownership, ID of the Horse
Described in this Passport, and Influenza Only pages. It is
NOT mandatory to obtain a duplicate passport when the Vaccines
Other than Equine Influenza pages are full. These vaccines
may be kept under separate cover, such as a vaccination booklet
or on letterhead from the veterinarian.
To obtain a Duplicate, you must return
the filled or damaged passport along with a completed Duplicate
Passport application and the necessary fee. The cost of a
Duplicate passport when the original is filled is $100. Passports
sent to USEF with influenza vaccinations that are not properly
documented and up to date will not be processed. If the passport
is damaged or lost, the cost is $300. New FEI passports will
not be issued to horses with existing passports - a duplicate
passport must be applied for.
For the Duplicate Passport application,
click here.
Once the application, passport (if available)
and fees are received, a Duplicate passport, similar to a
new passport, will be issued. It will be blank and must be
completed by your veterinarian. Then is must be returned to
the USEF for validation.
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Q: How do
you revalidate a passport?
A: FEI Passports stay with the horse for life but must be
revalidated every four years. The expiry date is on the front
page of the passport. This requires a Revalidation Application
and the $175 fee. Do not sent the passport to USEF, only the
application (except in cases when the passport also needs
Change of Ownership/Nationality). Once the application and
fee are received, a sticker will be issued. The sticker must
be placed on the front page of the passport in the appropriate
box to the right of the issue/expiration dates.
For a Revalidation application, click
here.
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